Annual General Meeting
The Annual General Meeting is YIT's highest decision-making body, where the shareholders participate in the supervision and control of the company and exercise their rights to speak and vote. The Annual General Meeting is held each year by the end of March on the date determined by the Board of Directors. Extraordinary General Meetings can be held when the Board of Directors considers it necessary to do so or when required by legislation.
The Annual General Meeting makes decisions on matters falling within its scope of responsibilities by virtue of the Limited Liability Companies Act and the company's Articles of Association, such as:
- The approval of the financial statements
- The distribution of profits
- Discharging members of the Board of Directors and the President and CEO from liability
- The election of the Chairman of the Board of Directors, Vice Chairman and other members, and the remuneration paid to them
- The election of the auditors and the auditors’ fees
- Amendments to the Articles of Association
- Decisions leading to changes in the share capital
- The purchase and transfer of company shares
Chairman of the Board of Directors, members of the Board of Directors, external auditor and President and CEO are present at the meeting. Persons nominated for the first time to seats on the Board of Directors always participate in the General Meeting deciding on the election.
The rights of shareholders
Every shareholder has the right to participate in a general meeting. One share confers one vote in the general meeting, and resolutions are usually made by a simple majority of votes.
Participation in a general meeting requires that the shareholder is registered in the shareholder register on the general meeting's record date, which is eight working days before the general meeting, and that the shareholder registers for the meeting no later than on the day mentioned in the notice of meeting.
Shareholders have the right to have matters falling within the competence of the general meeting by virtue of the Companies Act included in the general meeting agenda, provided they demand, in writing, the Board of Directors to do so early enough that the item can be included in the notice of meeting.The date by which shareholders must present their requests will be published well in advance on the company's website.
The notice of meeting is published no later than three weeks before the meeting at the company’s website. The notice contains the agenda, the names of the persons nominated to seats on the Board of Directors and the nominated auditor. The resolution proposals and documents presented to the Annual General Meeting and presentation of the nominees for the Board of Directors will also be published on YIT’s websiteThe minutes of the general meeting with voting results and annexes are available no later than two weeks after the general meeting on YIT's Internet site.